Automated intake, reminders, and recall for private practices — built on HIPAA-eligible tools, working with the EHR you already have.
Book a free 15-minute no-show auditServing NJ · NY · CT · PA — dental, physical therapy, behavioral health & med spa practices
Patients no-show because one robocall the day before isn't a reminder system — and every empty slot is revenue you never get back.
Your team spends hours on phone tag, paper intake, and manual recall lists instead of the patients in the room.
Your practice management system can do most of this. Nobody ever set it up properly. That's the gap I close.
I map your current intake, reminder, and recall flow and show you exactly where appointments leak.
I configure automated two-way reminders, digital intake, and recall campaigns on HIPAA-eligible tools. Your team keeps working; nothing goes down.
Your staff gets a simple playbook and training. You own everything I set up. No lock-in.
Automated reminders + digital intake + recall reactivation, live in 14 days. Includes 30 days of post-launch support.
Monthly optimization, new campaigns, staff support, and a quarterly no-show report. Cancel anytime.
I'm Gisell Tavarez — a full-stack software engineer (React, Node.js, cloud) with healthcare operations knowledge. That combination means I speak both languages in the room: your front desk's and your software's. You can see my engineering work at giselltavarez.com. Compliance, by design: I configure HIPAA-eligible tools and workflows. Your practice holds its BAAs directly with each vendor, and patient data never touches my systems. Your compliance officer approves before anything patient-facing goes live.
Almost certainly. I build around your existing system, not instead of it. The audit call confirms it in 15 minutes.
I use only HIPAA-eligible tools, and your practice signs BAAs directly with each vendor. Your compliance officer approves before anything patient-facing goes live.
The handoff playbook is written for front-desk staff, not IT. If your team can use the scheduling software they already use, they can run this.
Because the scope is fixed. You know the cost before we start, and scope creep is my problem, not yours.
15 minutes. I'll point out the gaps in your reminder flow whether or not we work together.
Book the free 15-minute auditPrefer email? hello@giselltavarez.com